Inventory Management

Switching to Teamleaf means never guessing what's in stock or where it's gone. Every item is tracked in real time across depots, stockrooms and vehicles, so procurement, replenishment and reporting all happen from a single, connected system.

Full stock visibility, wherever your teams work

Stock Control, Sorted

Know Exactly What You've Got, Always

Teamleaf keeps every item, tool and material accounted for, wherever your teams are working. From the depot to the van to the job site, you'll always know what's in stock and what needs reordering.

Every item scanned as it goes on board

Nothing left at the depot, nothing written down twice.

Stock Control Without the Guesswork

Teamleaf puts live stock data at your fingertips, so nothing gets lost, wasted or forgotten in a stockroom. Every item is logged the moment it moves, giving your whole team a shared, accurate picture of what's available and where it's kept.

Learn more below about the Inventory Management features Teamleaf has to offer.

Real-Time Stock Levels

See exactly what's in stock, where it's located and where it's headed, updated in real time as items move. Assigning stock to specific projects or tasks ensures the right materials are always available, cutting downtime and last-minute scrambles for supplies.

NFC & Asset Tagging

Tag equipment with durable, indestructible NFC and asset tags, then scan items in and out of stores, warehouses and sites using the app. It's a fast, reliable way to know exactly where every piece of equipment is at any given moment.

Van & Site Loading Checks

Scan every item as it's loaded onto a vehicle, so nothing gets left behind before a job. It's a simple safeguard that means your team arrives on-site with everything they need, preventing delays and wasted trips back to the yard.

Digitalised Equipment Tracking

Move away from spreadsheets and manual counts with real-time inventory checks for stock, materials, equipment and plant. Knowing exactly when to reorder, and for which project, reduces wastage, cuts losses and gives you the flexibility to respond quickly to changes in demand.

Multi-Site Stock Control

Treat every store, yard and vehicle as a stockroom of its own, each with full auditing and inventory verification built in. It's a straightforward way to keep control of stock spread across multiple locations without losing visibility of any single one.

Asset Lifecycle Visibility

Track the full lifecycle of every asset, from purchase through to day-to-day use and eventual retirement or disposal. Centralised records help you catch issues before they arise and support smarter, evidence-based decisions about when to repair, replace or reinvest.

Infrastructure & Network Assets

Manage critical infrastructure assets, such as water network components, with the same rigour as everyday stock. Digital tagging via QR code makes assigning assets on-site quick and simple, with a manual fallback that flags itself automatically if something looks off.

Reduced Loss & Wastage

Cut down on lost, misplaced or written-off equipment by tagging, logging and tracking every item throughout its journey. Spares are returned to store rather than left in vans or on site, keeping your inventory figures accurate and your costs under control.

Stock Reservation for Jobs

Reserve specific stock against a job the moment it's booked, so materials are guaranteed to be available when the work starts. It removes the guesswork from planning and prevents jobs being delayed because the right item was used elsewhere.

Inventory Reporting & Insight

Get a clear, real-time view of stock usage, value and location across the whole business. Better visibility means fewer emergency orders, less capital tied up in excess stock, and a much stronger handle on where your money is actually going.

GIS-Linked Asset Data

Connect asset records to GIS mapping data for a clear, location-based view of infrastructure and equipment across your operating area. It's a straightforward way to see exactly what you have, and where, when planning maintenance, repairs or new work in a specific area.

Materials & Consumables Stock

Keep separate, accurate visibility of consumable materials alongside your trackable equipment and plant, so you always know what's been used, what's left, and what needs reordering. It keeps day-to-day stock control just as tight as the tracking you apply to higher-value assets.

Ready to Start your Journey?

Teamleaf helps your company grow and take its next step forward. Unlike typical providers, we have no sales teams — just experienced people who've been company owners themselves, so we understand the challenges you're facing first-hand. We also offer superior support, connecting you directly with the people who develop the platform, so you get real answers from those who truly understand your questions.